HELP WANTED
Administrative Assistant / Deputy Clerk / Deputy Treasurer / Deputy Registrar of Voters / Deputy Tax Collector
The Town of Embden is seeking a dependable, organized, and detail-oriented individual to join our municipal team in a newly created position supporting the daily operations of the Town Office.
This position offers an opportunity to serve the residents of Embden while receiving training and gaining experience in multiple areas of municipal government. The successful applicant will work under the direction of the Town Clerk/Treasurer/Registrar of Voters and the Select Board, as applicable to assigned duties.
Position Details
- Position Title: Administrative Assistant / Deputy Clerk / Deputy Treasurer / Deputy Registrar of Voters / Deputy Tax Collector (Deputies are subject to appointment by appointing Official)
- Employer: Town of Embden, Maine
- Hours: To be determined by the municipal officers
- Compensation: $28.00–$35.00 per hour, commensurate with experience and qualifications
- Benefits: Town contribution toward 50% of the employee’s health insurance plan cost and two weeks of vacation, subject to applicable Town policies and benefit plan requirements
- Appointment: By the Select Board, subject to applicable municipal authorization and requirements
General Responsibilities
The successful candidate will assist with the administration of municipal government and perform duties that include, but are not limited to, the following:
Administrative Assistant
- Provide courteous and professional customer service to residents and visitors.
- Answer telephone calls, respond to inquiries, and direct questions to the appropriate municipal official.
- Prepare correspondence, notices, reports, meeting materials, and other administrative documents.
- Maintain accurate records, filing systems, and municipal information.
- Assist with the Town website and public communications.
Deputy Clerk
- Assist with maintaining official municipal records and documents.
- Help process licenses and permits, as authorized.
- Maintain dog licensing records and assist with other Town Office responsibilities.
- Assist with public records requests and routine clerical duties.
Deputy Treasurer
- Assist with financial transactions, bookkeeping, accounts payable and receivable, and financial recordkeeping.
- Help maintain accurate financial documentation and prepare reports as assigned.
- Assist with the organization and reconciliation of municipal financial records under the supervision of the Treasurer.
Deputy Registrar of Voters
- Assist with voter registration and maintaining voter records.
- Help prepare for and administer municipal, state, and federal elections.
- Assist with election records, voter inquiries, and related administrative duties in accordance with applicable law.
Deputy Tax Collector
- Assist with property tax collection and maintaining tax payment records.
- Process payments and provide residents with information regarding tax accounts.
- Assist with tax-related correspondence, reports, and recordkeeping under the direction of the Tax Collector.
Additional duties may be assigned as necessary to support the effective operation of the Town Office.
Qualifications
The ideal candidate will possess:
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Professional customer service skills and a commitment to serving the public.
- Basic computer skills and the ability to learn municipal software and recordkeeping systems.
- Integrity and discretion when handling financial records and confidential information.
- The ability to manage multiple responsibilities, meet deadlines, and work independently.
- A willingness to learn municipal procedures and applicable Maine laws and regulations.
Prior experience in municipal government, bookkeeping, tax collection, office administration, or customer service is preferred but not required. Training will be provided to the successful candidate.
Compensation and Benefits
The hourly wage will be based on experience and qualifications within the anticipated range of $28.00–$35.00 per hour. Benefits are anticipated to include a Town contribution toward 50% of the employee’s health insurance plan cost and two weeks of vacation, subject to applicable Town policies, benefit plan terms, and final employment arrangements.
Employment and compensation are subject to the required municipal authorization and appointment.
How to Apply
Interested applicants should submit a resume and letter of interest to:
Town of Embden
Attn: Select Board
Embden, Maine 04958
Application Deadline: To be announced.
An Opportunity to Serve Your Community
The Town of Embden is looking for an individual who values public service, accuracy, accountability, and respectful communication with residents. This position provides an opportunity to become an important part of the Town’s municipal operations and help ensure that essential services continue to be provided efficiently and professionally.
The Town anticipates that this position may become a permanent, three-year appointed position in the future, subject to applicable municipal authorization.
The Town of Embden is an equal opportunity employer.
Chuck Taylor
Select Board Chairman
Town of Embden